WEDDING PLanning

ULTIMATE Package

We obsess over the details so that you aren't bothered. 

Allow your coordinator to create your dream wedding day from start to finish with design, vendor selections, and professional execution.  

$14,500

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Services include

  • Complimentary initial consultation.
  • Unlimited meetings, emails, phone calls with office staff and/or coordinator to prepare.
    • Email communication will be responded to within 48 business hours.
  • Budget evaluation and composition, to be approved by the client.
  • Personalized wedding tracking guide to assist with a detailed planning task list.
  • Digital guest list compilation with bride, groom and parents.
  • Management of the couples’ wedding website on preferred digital platform.
  • Assistance with custom design board, linens, rentals, and overall décor rentals.
    • All Ashley & Co. rentals will be an additional charge to the final invoice based on selections made.
  • Appointments, price, style, service and availability evaluations of all below vendors, to include:
    • Ceremony Venue
    • Reception Venue
    • Caterer – scheduling of menu tastings and evaluations for wedding reception with selected caterers
    • Florist – scheduling of mock-set to evaluate centerpieces with selected florist, scheduling of bridal bouquet for portrait
    • Photographer – scheduling of engagements, scheduling and attendance of bridal portraits
    • Videographer
    • Bride and Groom’s Cakes – scheduling of tasting and design meeting with selected bakers
    • Make Up Artist and Hair Style – scheduling of trial sessions with selected artists, scheduling of bridal portraits with artists
    • Officiate
    • Ceremony Music
    • Reception Entertainment
  • Stationery – save the dates, invitations, programs, name cards, etc.
    • client is responsible for the cost of stationery printing, addressing and postage. ACO will assemble and mail out all save the date and invitation suites.
    • RSVP tracking upon return with a weekly update of guest count on a shared spreadsheet.
  • Wedding Day Transportation
  • Hotel Accommodations
  • Purchase of Wedding Personal Items (cake serving set, toasting flutes, wedding party gifts, etc.)
  • Wedding Week Spa Appointments
  • Management of Vendor Bookings from the List Above
    • Scheduling of all vendor appointments, plus management of communication, contracts, deposits and final payments between client and vendor.
    • Coordinator attendance of ALL vendor meetings of client choice during selection and planning process.
    • Final meetings with vendors to confirm all details.
  • Full wedding weekend time line constructed with and approved by the client, to be distributed to all vendors and others if necessary.
    • An initial timeline meeting will be set to prepare a timeline outline of the day. This will assist you in knowing contracted hours for vendors as we book them.
    • A second timeline meeting will be scheduled between 1 – 2 months out from the wedding day to finalize final details (photos, music selections, etc.)
  • Detailed ceremony outline, including seating of immediate family, approved by client.
    • Timeline meeting to be scheduled between 1 – 2 months out from wedding day to finalize details (music selection, wedding party entrance order, family seating, etc.)
  • Custom VIP time line to be distributed to the client two weeks before wedding day with detailed day of schedule for wedding party, immediate family, and couple.
    • Copies of the time line place onsite in bridal and groom suites on the morning of the wedding day.
  • Diagrams of ceremony location and reception location for seating and décor purposes in our custom diagramming system.
    • Diagrams will be created and generated after venue walkthrough meeting.
  • Final meetings with vendors to confirm details, catering, photographer, entertainment, florist, venue.
    • Meetings will be scheduled either in person or over the phone to finalize details as client wishes.
  • Collection week of wedding and transportation of all personal items at the shop for wedding day.
    • All personal items must be packed and returned to the client the night of the wedding. Alcohol or perishable food will need to be transported to/from the venue by the family.

Rehearsal Day

  • Decoration and/or set up at ceremony and reception site, if allowed by venue. Hours dictated by venue and Ashley & Co team.
  • Full coordination of ceremony rehearsal the day prior or morning of the wedding.
    • Overview of guest seating and usher instructions.
    • Processional instructions and etiquette advice on seating of family.
    • Coordination of wedding party processional, recessional, and location during the ceremony.
    • Timing and cues with officiate and music provider.
    • Meeting locations and times for all wedding party and family on the wedding day.

Wedding Day

  • Coordinator and team member onsite for full duration of the event – unlimited hours.
    • An average of about 16hrs. total will be worked by coordinator and team members.
    • All weddings will include your coordinator plus two ACO assistants. Any additional staffing beyond the above listed will be provided at the cost of the client.
  • Arrival 30 mins. to an hour prior to first vendor or wedding party arrival time. (whichever is earliest)
  • Personalized getting ready timeline setup in Bridal and Groom’s Suites morning of the wedding.
  • Setup of Bridal and Groom’s Suites morning of the wedding if located onsite with reception venue.
    • To include: breakfast/brunch, lunch, personalized getting ready timeline, and wedding party gifts. Client is responsible for all breakfast/brunch cost. All selections will be approved prior to the wedding week. Any food items needed after the coordinator’s arrival will need to be setup as a delivery only.
  • Full setup and breakdown of both ceremony and reception sites to include rentals and personal décor.
    • Assurance that both the ceremony and reception locations are set 30 minutes prior to the first guest’s arrival.
    • Tables, chairs or large/time restrictive sets beyond the capacity of the coordinator and assist with be staffed with additional Ashley & Co team members at the expense of the client.
  • Acceptance of all vendors and guidance of set up instructions.
  • Coordination of pre-ceremony activities including hair and makeup schedules, wedding party and family arrival times, getting ready times and photos.
  • Coordination and pinning of all floral with corresponding attendants and family members.
  • Full coordination of wedding ceremony on the wedding day
    • Directing guests to ceremony site
    • Organizing ushers and family seating
    • Execution of family, wedding party, and bridal processional along with music cues.
    • Greeting bride and groom post recessional to lead around for post-ceremony photos.
    • Management along with photographer of post-ceremony photos from client provided family shot list.
    • Providing water/drink refreshments for bride and groom during photos (if allowed by venue)
  • Full coordination of wedding reception on the wedding day.
    • Assistance with Bride and Groom refresh prior to formal entrance (bustling of dress, shoe change, light refreshments, etc.)
    • Timing management and cues with reception site manager, vendors and Bride and Groom while moving through reception activities. (dinner, formal dances, cake, toasts, etc.)
    • Gathering and packing of all items to be packed with family the night of the wedding. (gifts, personal decor, leftover food/cake, etc.)
    • Placement of bride and groom’s overnight bags and to-go meals in designated transportation vehicle for the end of the evening.
  • End of night clean-up of reception facility after guests depart to include: trash removal, bride/groom suite clean out, removal and packing of all linens, rentals and client personal items.
    • Trash will be placed in designated receptacles. We will not hall off any trash from facilities that do not provide dumpsters.
      • Trash removal services during the event will need to be managed by catering or bussing staff.
    • Tables, chairs, trash management, or large/time restrictive breakdowns beyond the capacity of the coordinator and assistant will be staffed with additional Ashley & Co team members at the expense of the client.

Ready to make your wedding dream a reality?