Deluxe Wedding Planning
The Ashley & Co. wedding coordinators in College Station are prepared to handle all the details – from consultation to completion. Establish a budget, let us know what you want – then relax and let us handle everything else.
Services Include:
To Prepare
- Complimentary initial consultation.
- Unlimited meetings, emails, phone calls with office staff and/or coordinator to prepare.
- Budget evaluation and composition, to be approved by the client.
- Modifications and updates on personalized wedding tracking guide.
- Help with wedding design comprehension and execution with custom digital design boards.
- Assistance with linens, rentals, and overall décor decisions.
- Appointments, price, style, service and availability evaluations of all below vendors, to include:
- Ceremony Venue
- Reception Venue
- Caterer – scheduling of menu tastings and evaluations for wedding reception with selected caterers
- Florist – scheduling of mock-set to evaluate centerpieces with selected florist, scheduling of bridal bouquet for portrait
- Photographer – scheduling of engagements and bridal portraits
- Videographer
- Bride and Groom’s Cakes – scheduling of tasting and design meeting with selected bakers
- Make Up Artist and Hair Style – scheduling of trial sessions with selected artists, scheduling of bridal portraits with artists
- Officiate
- Ceremony Music
- Reception Entertainment
- Stationery – save the dates, invitations, programs, name cards, etc.
- client is responsible for the cost of stationery printing, addressing and postage. ACO will assemble and mail out all save the date and invitation suites.
- Transportation
- Hotel Accommodations
- Spa Appointments
- Management of Vendor Bookings
- Scheduling of all vendor appointments, plus management of communication, contracts, deposits and final payments between client and vendor.
- Coordinator attendance of six vendor meetings of client choice during selection and planning process.
- Final meetings with vendors to confirm all details.
- Detailed ceremony outline, including seating of family, approved by officiate.
- Diagrams of ceremony location and reception location for seating and décor purposes.
- Collection and transportation of all personal items at the shop for wedding day coordination.
Our Deluxe Wedding Planning Package is geared toward the bride who wants that full service assistance planning her wedding, but needs a little more wiggle room in her budget or a more flexible meeting schedule. In this package Ashley & Co. will schedule everything according to style and budget, but will not physically attend all vendor appointments until the final meeting time. We will still maintain contracts and budget, helping everyone stay on the same page.
Rehearsal & Wedding Days
- Rehearsal Day
- Decoration and/or set up at ceremony and reception site, if allowed by venue. Hours dictated by venue.
- Evaluation, construction, and breakdown of all ceremony and reception sites, including tables and chairs on the wedding day.
- Full coordination of ceremony rehearsal the day prior or morning of the wedding.
- Overview of guest seating and usher instructions.
- Processional instructions and etiquette advice on seating of family.
- Coordination of wedding party processional, recessional, and location during the ceremony.
- Timing and cues with officiate and music provider.
- Meeting locations and times for all wedding party and family.
Wedding Day
- Full coordination of wedding ceremony and reception on the wedding day.
- Acceptance of all vendors and set up instructions.
- Picking up additional/last minute items including, but not limited to, rented equipment, breakfast or lunch for the wedding party.
- Coordination and pinning of all floral with corresponding attendants and family members.
- Assuring the reception location is set prior to the first guest’s arrival.
- Coordination of couple, bridal party and immediate family during ceremony, pictures and reception.
- Coordination with reception site manager and vendors while moving into corresponding activities.
- Gathering of all items to be packed with family or picked up the following week.
- Final clean up of reception facility after guests depart.